Financial Analyst – Venue & Production Cost Budgeting & Forecasting
Remote
Full Time
Mid Level
Job Title: Financial Analyst – Venue & Production Cost Budgeting & Forecasting
(Salary range: USD 75,000 - 80,000)
Company Overview
DanceOne is the industry leader in live events, dance conventions, and large-scale touring productions. We partner with hundreds of venues annually and execute complex, high-volume productions that require best-in-class financial planning, tight cost controls, and consistent forecasting accuracy. We are seeking a Financial Analyst who will own budgeting, forecasting, and financial oversight for venue and production costs across our nationwide event portfolio.
Position Summary
The Financial Analyst – Venue & Production Cost Budgeting & Forecasting will be responsible for building and maintaining event-level budgets, analyzing venue and production contracts, forecasting cash needs, and partnering with Operations, Production, and Venue teams to ensure cost discipline and financial accuracy.
This role sits within FP&A and is directly responsible for enhancing financial visibility into event profitability, production margins, and cash flow timing associated with live event execution.
Key Responsibilities
Budgeting & Forecasting (Primary Focus)
Qualifications
Required
Competencies
Why This Role Matters
Live events require precise cost control and forecasting discipline. This position plays a critical role in ensuring DanceOne maximizes event profitability, avoids budget overruns, and maintains financial clarity across hundreds of venue and production engagements each year.
(Salary range: USD 75,000 - 80,000)
Company Overview
DanceOne is the industry leader in live events, dance conventions, and large-scale touring productions. We partner with hundreds of venues annually and execute complex, high-volume productions that require best-in-class financial planning, tight cost controls, and consistent forecasting accuracy. We are seeking a Financial Analyst who will own budgeting, forecasting, and financial oversight for venue and production costs across our nationwide event portfolio.
The Financial Analyst – Venue & Production Cost Budgeting & Forecasting will be responsible for building and maintaining event-level budgets, analyzing venue and production contracts, forecasting cash needs, and partnering with Operations, Production, and Venue teams to ensure cost discipline and financial accuracy.
This role sits within FP&A and is directly responsible for enhancing financial visibility into event profitability, production margins, and cash flow timing associated with live event execution.
Budgeting & Forecasting (Primary Focus)
- Build event-level budgets for venue rental, A/V, staging, labor, freight, décor, security, hotel blocks, F&B minimums, and other production-related costs.
- Forecast event-level and portfolio-level venue & production spend by week, month, and season.
- Maintain forecasting models ensuring accurate timing of payments and accruals.
- Develop annual budget inputs in partnership with Event Planning, Production Management, and Finance leadership.
- Incorporate historical comps, contractual terms, and trends to improve forecasting accuracy.
- Review venue, production, and supplier contracts to identify:
- rental rates, discounts, rebates
- labor obligations (union and non-union)
- service charges, minimums, and penalties
- cancellation/attrition clauses
- Summarize key financial terms and provide decision-ready insights to leadership.
- Validate that vendor/venue invoices match contractual terms.
- Track all venue and production invoices against approved budgets.
- Own actual-vs-budget reporting at the event, brand, and portfolio level.
- Build and maintain dashboards for event cost performance, highlighting drivers of variance.
- Partner with Accounting to support timely accruals and month-end close for venue/production costs.
- Forecast cash outflows related to venue deposits, production advances, and supplier payments.
- Build monthly and seasonal cash flow projections for Production & Venue spend.
- Partner with vendors and venues to align on payment schedules and ensure timely disbursement.
- Prepare and deliver recurring financial reports for senior leadership.
- Produce executive-level presentations summarizing cost trends, risk areas, and recommendations.
- Conduct scenario analysis to support decisions on event routing, venue selection, and production investments.
- Recommend improvements to budgeting templates, forecasting logic, and reporting tools.
- Identify cost-saving opportunities across vendors, venues, and production workflows.
- Support development of standardized financial playbooks for venue and production management.
- Support special projects such as pricing analysis, production cost benchmarking, and vendor evaluation.
- Conduct deep-dive financial studies on cost categories, margin impacts, or operational efficiency.
Required
- Bachelor’s degree in Finance, Accounting, Economics, or related field.
- 2–4+ years of experience in FP&A, event finance, production finance, or cost analysis.
- Strong financial modeling skills (Excel required; FP&A tools preferred).
- Experience analyzing contracts and converting terms into budgets and forecasts.
- Ability to interpret complex financial data with strong attention to detail.
- Excellent communication skills and comfort working cross-functionally.
- Proven ability to manage multiple deadlines in a fast-paced live-event or entertainment environment.
- Experience in the live-event, touring, entertainment, venue operations, or production industries.
- Knowledge of NetSuite, Ramp, or similar ERP/finance systems.
- Experience with Planful or similar FP&A tools
- Prior experience in budgeting for labor-intensive and variable-cost environments.
- Familiarity with union labor rules, production schedules, and venue cost structures.
- High analytical rigor
- Strong financial judgment
- Ability to partner with operators
- Problem-solving mindset
- Commitment to accuracy and continuous improvement
- Ability to translate numbers into actionable recommendations
Live events require precise cost control and forecasting discipline. This position plays a critical role in ensuring DanceOne maximizes event profitability, avoids budget overruns, and maintains financial clarity across hundreds of venue and production engagements each year.
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