Events Planner
Remote
Full Time
Mid Level
Job Summary
DanceOne is seeking a highly organized and motivated Event Planner to join our dynamic team. This position supports our Event Planning Department in creating exciting and inspiring dance experiences for our customers. Knowledge about dance conventions and/or hospitality background is a huge plus! Travel is required, typically 20% via air to work onsite at our events, with typical travel occurring Thursdays – Sundays during national events (about 1–3 times per quarter, plus an extra event in July for Nationals)
Key Responsibilities
-Track hotel block pickup reports weekly
-Assist in finding overflow hotel rooms when needed
-Review and summarize post-show notes
-Compile lists of vendors with contact info and highlight which work well for each city
-Compile contact lists and keep them up to date
-Keep Google Drive up to date and organized for the current season
-Aid in collecting missing rebates and hotel points
-Assist with venue research
-Assist with preparation for the new season: creating files in Google Drive, compiling booking links, testing room blocks, and creating checklists
-When working events onsite – liaise between convention staff/crew and venue contacts to ensure smooth operations and handle emergent issues
-Familiarity with contracts and rental agreements, invoicing, payments, budgeting, and auditing experience
Qualifications
-Highly detail-oriented with excellent organization and proofing skills
-Proficiency with various software including Word, Excel, G-Suite, Zoom, and Slack
-Outstanding written and verbal communication
-Excellent time management skills and ability to pivot priorities
-Ability to work as a team as well as individually
-Ability to prioritize in a busy environment, complete assigned work, and anticipate future needs
-Experience with rooming lists and travel coordination preferred
-Flexibility with workload and assisting other team members as necessary
Benefits
We offer your choice of two health insurance plans, two dental plans and offer vision insurance, retirement with employer match, flexible spending account for health and childcare, paid time off, employee assistance and discount programs, fun employee-focused socials, and a casual work environment with an entrepreneurial spirit.
DanceOne is an equal-opportunity employer. We’re committed to inclusion and diversity, ensuring equal opportunity for all applicants without regard to any state and federal legally protected characteristics. We welcome you all. Pursuant to the Los Angeles Fair Chance Initiative for Hiring, DanceOne will consider employment for qualified applicants with arrest and conviction records. If you require assistance due to a disability while applying for an open position with our company, please notify us when you apply. Check out our social commitment to keeping kids safe.
Benefits:
401(k)
401(k) matching
Health insurance
Dental insurance
Vision insurance
Employee assistance program
Flexible schedule
Flexible Spending Account
Paid time off
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